PHOTO BOOTH RENTAL FAQ'S
FIND ANSWERS TO COMMON QUESTIONS WHEN RENTING A PHOTO BOOTH IN WINDSOR, CO
Do you have questions about the services we offer? We encourage you to reach out with any questions you might have when it comes to renting our photo booths. Some of our most frequently asked questions are listed below but if there is something we didn’t cover please reach out, we would love to chat about your upcoming event!
Commonly Asked Questions
Absolutely! Every guest gets one 2×6 print per session, and your group can enjoy unlimited sessions—take as many photos as you like, as often as you like. For example, if a group of 5 takes a photo, all 5 receive their own print—no sharing required. Most vendors limit prints or charge extra for "UNLIMITED", but with CaptureME, there’s no cap on the fun. Want bigger keepsakes? Upgrade to 4×6, 5×7, or 6×8 prints for a small additional fee.
Our text and email feature is provided as a complimentary courtesy. While we do not charge for this service, delivery is not guaranteed. Message transmission may be affected by factors beyond our control, including but not limited to: incorrect contact information, client data plans, carrier restrictions, or government regulations. Although our phone lines are FCC-registered, some messages may not be received due to third-party limitations.
Our pricing varies by service and event type, with each offering designed to reflect the premium experience we deliver. Standard photo booth packages start at $800 for up to 3 hours of contracted time, with additional time billed at $200 per hour. Our 360 booth is $1500 for a 3-hour minimum, plus $300 per hour thereafter. Our glam booth starts at $1400 for 3 hours, with $300 for each additional hour. AI photo booth packages begin at $2500 for 3 hours, with $400 per hour after. And our premium Trading Card Booth is $3600 for 3 hours, plus $1200 per hour beyond that. Please note that all services require a 3-hour minimum Thursday through Sunday, and weddings always require at least 3 hours.
For a custom quote tailored to your event, just reach out — we’ll make sure the experience fits your vision perfectly.
- Brand Awareness & Smart Marketing – Custom overlays, branded backdrops, and instant social sharing turn every photo into free marketing for your event or business. Capture leads with email and phone collection, plus instant surveys for valuable insights!
- Entertainment That Engages – More than just pictures, a photo booth is interactive fun that keeps guests entertained, laughing, and coming back for more.
- The Ultimate Icebreaker – Whether it’s a wedding, corporate event, or party, a photo booth gets people talking, posing, and bonding over fun props and creative snapshots.
- Memories That Last – Guests leave with instant keepsakes and digital copies, making your event unforgettable long after it ends.
💡 Important Notes:
• A proposal guarantees the rate quoted, but does not confirm your reservation.
• Each proposal includes an expiration date. Once expired, a new proposal must be requested, and we cannot guarantee the same rate, discount, or date availability.
• If another client secures your date before you confirm, your proposal may be canceled prior to expiry.
To officially reserve your date, a signed agreement and retainer payment are required.
We understand that plans can change! Here’s how our cancellation and postponement policy works:
Booking Fee: Your booking fee is non-refundable and secures your event date and time.
Cancellations:
61+ days before your event — 50% of the total balance is due.
46–60 days before — 75% of the total balance is due.
45 days or less — 100% of the total balance is due.
These fees help cover lost opportunities when your date is released.
Postponements: You can move your event to a new date (pending availability) with a $100 rebooking fee. The new date must be confirmed within 7 days.
Refunds: Any eligible refunds are processed within 7–10 business days and subject to a 2.9% + $0.30 processing fee when payment was paid through a credit card.
Occasionally. While our pricing is highly competitive—well below the Colorado average—we focus on delivering premium entertainment, curated props, and exceptional photo quality that elevate your event. We offer a select $50 incentive for events booked Monday–Wednesday and may feature limited wedding show promotions. Discounts are limited to one per rental and cannot be combined with other offers. Events typically book 6–18 months in advance, so reserving your date early ensures you secure the full CaptureME experience.
We handle setup, teardown, and cleanup outside of your booked photo booth hours—quietly and efficiently—at no additional cost.
🕒 Arrival Timing and ✨ Pre-Event Setup
Our team arrives 60–120 minutes prior to your scheduled start time to complete setup discreetly and efficiently. To preserve the ambiance of your event, we do not set up during active guest hours. Our equipment requires space and time, so installation is completed before your event begins.
⏰ When a client requests early setup—either on the day of the event or the day prior—an early setup fee will apply. This reserves our team and ensures seamless coordination outside standard setup timing.
⏳ Idle Time Add-On
Prefer the booth to start later in your event? You can add idle time to your booking, allowing our team to remain onsite until your preferred activation time.
Home base is Windsor, CO and we service all of Colorado including Cheyenne WY. We travel for free up to 40 miles one way from 80550 (80 miles roundtrip) and would love to venture your way for a small fee. Most venues in Estes Park are not trailer friendly and lack adequate parking, therefore require the use of alternative transportation to get all of our equipment to the venue safely. Some exceptions can be made on travel fees, just ask!
Absolutely—but safety is our top priority. All children must be accompanied by adult supervision at all times while visiting the photo booth.
📸 Step Stool Use
If a child is not tall enough to appear in the frame, an adult must be present to assist with a step stool. For safety reasons, children are not permitted to use a step stool without an adult present.
We’re committed to creating a fun and secure experience for guests of all ages.
To ensure a seamless experience, each booth requires a designated area with adequate space and ceiling clearance:
📸 Glam & Standard Photo Booth
• Without props: Minimum 12×12 ft with a 9 ft ceiling
• With props: Minimum 16×12 ft with a 9 ft ceiling
🎥 360 Video Booth
• Without props: Minimum 12×12 ft with a 9 ft ceiling
• With props: Minimum 20×12 ft with a 9 ft ceiling
🤖 AI and 🃏 Trading Cards
• Minimum 12×12 ft with a 9 ft ceiling
A dedicated electrical outlet (3 prong, 110 V, 10 amps) within 25 feet of an electrical outlet in required. Placement of all equipment must be indoors on a solid, level surface with the backdrop (when used) placed against a wall.
CaptureME Photo Booth, LLC maintains active business liability insurance and can provide a Certificate of Insurance upon request. Our coverage includes a per-occurrence limit of $2,000,000 and an annual aggregate limit of $4,000,000. If the Client requests coverage beyond these limits, any associated increase in insurance premiums or administrative fees will be added to their invoice and are the Client’s sole financial responsibility.
We require an indoor or fully enclosed placement for our photo booth services. Outdoor set ups must be approved in advance and are not guaranteed. Our equipment is high-end and highly sensitive to environmental conditions. Direct sun, heat, wind, and rain can not only damage our gear but also compromise the quality of your images—overexposure, overheating, and unpredictable lighting are just a few of the risks. And when night falls, our LED screens and studio lights become instant magnets for bugs. Rain is an absolute NO.
Outdoor setups are only approved only when temperatures are 60–80°F and weather conditions are favorable. Approval requires a professional 10′×20′ canopy with sidewalls, a flat, dry surface (not grass) within 25′ of a 110V outlet, and any additional equipment for cooling, heating, or lighting if needed. Personal generators are not permitted; only Company-provided generators may be used.
The outdoor setup fee covers extra labor, maintenance, and protection from environmental exposure. Adjustments such as removal of props, backdrops, or relocation indoors may occur. Clients must provide a backup indoor location in case of inclement weather. Failure to meet these requirements may result in cancellation or additional fees. Determinations regarding outdoor feasibility are made 0–30 days prior to the event.
If you're planning an outdoor event, we’re happy to explore covered or tented options that meet our technical requirements.